Client Profiles: Juristic Persons

Overview

The Juristic Client Profile is used to manage entities such as companies, trusts, and other legal persons in the CRM. It functions similarly to a natural person client profile but is tailored to capture entity-specific information, relationships, and financial details.

This profile allows you to record registration details, link advisors, connect related entities or individuals, store banking information, and manage notes and segmentation tags. It provides a central location for all information relating to a juristic client.

Quick Information Panel (Top of Page)

At the top of the profile, key entity information is displayed for quick reference:

• Registration Number
• Entity Type
• Foreign Company Indicator
• Country of Incorporation
• Last Review Date

If the annual review date is older than 12 months, the review date will be highlighted in red. This serves as a visual reminder that the entity requires an updated review.

Tabs Overview

The Juristic Client Profile includes the following tabs:

• Juristic Details
• Contact
• Relationships
• Financial
• Tidbits
• Notes

Juristic Details Tab

This tab captures the core information about the entity.

Main Information Fields

• Entity Type
• Registered Name
• Trading Name
• Tax Number
• Date of Incorporation
• Email Address
• Review Month

Use this section to ensure all statutory and identifying information is correctly recorded. The review month helps align annual compliance or review cycles.

Contact Tab

The Contact tab stores the entity’s communication and address details.

Information Captured

• Contact Numbers
• Office (Physical) Address
• Postal Address

Ensure that address details are kept up to date, especially where documentation or compliance correspondence is sent to the entity.

Relationships Tab

The Relationships tab manages both advisor relationships and client/entity relationships.

Linking Financial Planners

One or more financial planners can be linked to the entity.

• Multiple advisors can be linked to the same juristic client.
• A fee split can be specified between advisors.
• Each advisor has a Notes section to record their specific involvement (e.g., which product or planning area they manage).

Linking Clients and Entities

Entities and natural persons can be linked to the juristic client.

• Link multiple entities together.
• Link natural persons to the entity.
• Assign roles or capacities (e.g., Director, Shareholder, Employee, Founder, Beneficiary).

Examples

• Create a company and link its directors, shareholders, and employees.
• Create a trust and link individuals in their respective capacities, such as Founder or Beneficiary.

This structure ensures that all related parties are clearly recorded and visible from the entity profile.

Financial Tab

The Financial tab captures banking and selected financial information for the entity.

Information Captured

• Up to two sets of banking details
• Risk information
• Income information

This section provides a high-level financial overview and supports operational or advisory processes where entity banking details are required.

Tidbits Tab

The Tidbits tab is used to store conversational or contextual notes about the entity or related individuals.

These notes are useful for remembering important details discussed during meetings or calls, helping you maintain a personalised and informed client relationship.

Notes Tab

The Notes tab allows you to:

• Capture structured client notes.
• Link tags to the entity profile.

Tags can be used for segmentation and reporting purposes, enabling you to group juristic clients based on specific characteristics, strategies, or campaigns.

Common Tasks

Linking an Advisor to a Juristic Client

1. Open the Juristic Client Profile.
2. Navigate to the Relationships tab.
3. Link the relevant financial planner(s).
4. Capture the applicable fee split.
5. Add advisor-specific notes if required.
6. Save your changes.

Linking Individuals to a Company or Trust

1. Open the Juristic Client Profile.
2. Go to the Relationships tab.
3. Add the relevant natural person or entity.
4. Select or indicate their capacity (e.g., Director, Beneficiary).
5. Save the relationship.

Monitoring Annual Reviews

1. Open the Juristic Client Profile.
2. Check the Last Review Date at the top of the page.
3. If highlighted in red, schedule and complete the required annual review.
4. Update the review date once completed.